Team Meetings

The postmarketOS Core Contributors and Trusted Contributors meet regularly on conference audio or video call to discuss topics relevant to the project and make related decisions.

You can find public meeting notes here

Moderation

The Team meetings are moderated by the Chair. The Chair is responsible for:

  • Following the meeting process established in this document

  • Calling for the beginning and end of discussion topics

  • Calling for votes

  • Establishing the agenda, including prioritizing topics and postponing discussion points if the time limit is exceeded

  • When relevant, inviting third-parties to the meeting take part in some or all of the discussion points

  • Recording (audio only) parts of the meeting after explicitly announcing it to all participants and making them available to the team for one month, so team members who were not able to join the meeting have context for making asyncronous decisions between the meetings. (This can be done with obs-studio and then ffmpeg -i 2026-03-02\ 20-15-31.mkv -ac 1 -b:a 48K meeting.opus).

Current Chair: @ollieparanoid

First Vice-Chair: @pabloyoyoista

Second Vice-Chair: @lucaweiss

Chair selection

The Chair and Vice-Chairs must be part of the Core Contributors, and elected by them by unanimity.

The terms of the Chair and Vice-Chairs are currently not specified, given the lack of a process to become a Core Contributor. The Chair terms should be specified after PMCR!12 or equivalent process is in place.

Meeting process

Before the meeting

Any team member can add topics to the agenda by creating bullet points under the corresponding document in the postmarketOS notes service. Non-team members that wish to have something discussed can ask any of the team members to add a topic.

During the meeting

The meeting follows the format of informal discussion around the agenda topics. All attendants are requested to use the “hand raise” feature available in the conference application used.

The meeting notes are taken collaboratively by all parties in a collaborative text editing tool, and should reflect important discussion points, ideas raised, decisions taken, and follow-up actions.

For every discussion point that requires follow-up action, one or more people are assigned to work on it. Actions will be reviewed as the first thing in the next team meeting.

Typically these meetings have sections dedicated to:

  • Discussing PMCRs, when ongoing ones are opened.

  • Reports on progress for all projects paid from own funds.

After the meeting

  • Create note document for the next meeting agenda

    • Fill in the Previous meetings follow-ups section actions tasked in current meeting.

  • Update public meeting notes

Meeting notes

Meeting notes use the following template:

* How's everybody doing?
  * Attendants:

* Previous meetings' follow-ups:
  * Action: Done
  * Action: In progress
  * Action: To do

* Topic (Presenter)
  * Notes
  * -> Person: Action

* PMCRs
* Project reports

* After the meeting:
  * -> Chair: update public meeting notes